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GREEN PARTY OF NOVA SCOTIA

COME JOIN US

The 2016 Annual Convention and General Meeting

When: 10:00 am – 03:00 pm, Nov. 5, 2016

Where: Dalhousie University in Room 1007 at the Rowe Building (School of Management)

Registration

Registration can be done at the door; however, to facilitate planning

please pre-register at president.f@greenparty.ns.ca or president.m@greenparty.ns.ca

Please advise of food allergy issues when you pre-register

Refreshments and snacks will be provided

Registration fee not required.

Donations will be appreciated and receipted for tax purposes.

Membership

Memberships run for the calendar year; the fee is $10.

You can apply for or renew your membership on the website (www.greenparty.ns.ca) by clicking the donation tab and mentioning “membership” in the comment section, or

by mail.

For mail, please include the follow:

Name

Civic Address Mailing Address

Email Address Telephone

Send information and cheque ($10) to: Green Party of Nova Scotia

P.O. Box 36044

5665 Spring Garden Road,

Halifax, NS B3J 3S9

Voting Rights

All Members of the Green Party of Nova Scotia have voting rights at this meeting with the exception for election of Officers and Leadership, and for amendments to the Constitution and By-laws members must have taken or renewed membership at least 14 days prior to the AGM.

For the election of Officers and Leadership, the voting method options are

Note: mail-in ballots must be received by the returning officer by Nov 1st, 2016.

Voting on all other matters must be done in person at the AGM.

Election Notice

Any member is eligible to offer as a candidate for an elected position provided that this person is a resident of Nova Scotia, a Canadian citizen, and of provincial legal voting age by the first day of the AGM. Descriptions of the positions are available from the Co-President at president.f@greenparty.ns.ca or president.m@greenparty.ns.ca

The Officer positions that are up for election are:

Co-President (female) 2 year term

Co-President (male) 1 year term

Policy Co-Convenor (female) 1 year term

Policy Co-Convenor (male) 1 year term

The Leadership positions of Leader and First Deputy Leader are up for election.

Note: With the possibility that a provincial election may be called prior to our AGM, Leadership elections may have to be held at a Special General Meeting. Members will receive notice if such a meeting is to be held.

To formally declare your intent to run for one of the Officer positions the member must submit the “Declaration of Intent to Run” documentation to the Co-President at president.f@greenparty.ns.ca; president.m@greenparty.ns.ca or by mail care of the GPNS address given under Membership section above, to be received by 11:59 pm on Oct 5th 2016 .

The “Declaration of Intent to Run” for the Officer positions must include:

To formally declare your intent to run for Leader or First Deputy Leader, the member must submit the “Declaration of Intent to Run” documentation to the Co-President at president.f@greenparty.ns.ca; president.m@greenparty.ns.ca or by mail care of the GPNS address given under Membership section above, to be received by 11:59 pm on Oct 5th 2016.

The candidate for Leader must name the candidate for First Deputy Leader who is to run on the same ticket under the name of the candidate for Leader. Failure to receive Declaration of Intent to Run documentation from the candidate for First Deputy Leader by the closing date will be regarded as formal withdrawal of the candidate for Leader from the leadership race.

The “Declaration of Intent to Run” for Leader or First Deputy Leader must include:

leadership position of the Green Party of Nova Scotia

Policy Notice

The Policy committee will present policy proposals at least 30 days prior to the AGM for the membership to consider for ratification at the 2016 Annual General Meeting.

Individual members can make policy proposal submissions for consideration by the Policy Committee or they can prepare policy proposals for presentation directly to the membership at the 2016 Annual Convention. Submissions or prepared policy proposals must be sent to policy.f@greenparty.ns.ca ; policy.m@greenparty.ns.ca and received by 11:59 pm Oct 5th, 2016.

Submissions or prepared policy proposals from a member must be in the following format and order:

1. the name, full contact information, and signature of the member

2. subject/policy area title

3. brief opening section of relevant principles and key issues relevant to the

proposed policy

4. numbered list of specific subject-based policy points

5. if applicable, a concluding section including cost estimates

6. date of submission

7. citations for material in the opening section, if applicable

8. if the policy proposal is to go directly to membership, it must be endorsed by

two members, in addition to the member proposing the policy:

Proposals coming from the Policy Committee will be moved and seconded by members of the Policy Committee. Proposals from members that are submitted with endorsements and meet the requirements will be read as moved by the member submitting the proposal and seconded by the first of the endorsing members.

Statements Of Concern Pertaining To The Constitution And By-Laws

The membership is invited to submit specific statements of concern pertaining to the Constitution and By-laws, which the Executive will address as appropriate through proposals for presentation to the membership at a General Meeting.

Statements of concern are to be sent to the Co-President at president.f@greenparty.ns.ca or president.m@greenparty.ns.ca and must be received by 11:59 pm Sept. 30, 2016 (time is needed to investigate concerns and possibly prepare motions which must go out in the 30-day notice).

The statement of concern must include:

Formal Submissions Of Proposals For Amendments To The Constitution And By-Laws

A member who wishes to submit formal submissions of proposals for amendments to the Constitution and By-laws must send each submission, endorsed by three other Party members, to Co-President at president.f@greenparty.ns.ca or president.m@greenparty.ns.ca to be received by 11:59 pm Sept 30, 2016.

The submission of a proposal for amendment to the Constitution and By-laws must include:

1. if amendment of an article is being proposed, then

1.1 the number of the article of the Constitution, or the By-Law title

and article number of concern;

1.2 the reason for amendment;

1.3 the wording of the original article;

1.4 the exact wording of the proposed article

2. if the addition of a new article is being proposed, then

2.1 the reason why this addition is thought necessary;

2.2 where in the Constitution and By-laws the proposed addition is to be made and the suggested number of the proposed article; and

2.3 the exact wording of the proposed article

3. if rescinding an article is being proposed, then

3.1 the reason for this proposed removal;

3.2 the number of the article of the Constitution, or By-Law title and article number of concern; and

3.3 the exact wording of material for which removal is proposed.

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